Knowledgebase :: I am framing a piece of artwork in our inventory, how do I make it a retail item and track it?

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Knowledgebase Home > Using the program > Work Orders > Understanding the Work Order Screen
Knowledgebase Home > Using the program > Using FrameReady > Products > Retail Inventory

I am framing a piece of artwork in our inventory, how do I make it a retail item and track it?

The Convert/Update side bar button in the Work Order file is used for this procedure.

1. From the Main Menu create a new work order by clicking the button New Work Order in the salmon coloured box.

2. Click None when the orientation dialog box appears.

3. Enter the artwork using the grey button to the left of the Special Order button (right of the artwork description field). Choose by either Item Number, Description or Artist name.

4. If the artwork dimensions were entered in the Products file, they will be auto filled in the width and height fields. If not, enter them now.

5. Enter any matboard margins if applicable.

6. Fill in the work order with the necessary framing components.

7. Click Convert/Update side bar button.
A dialog box appears asking if you wish to update Product file to a framed item.

8. Click Update.
The work order has now been changed to read "Gallery" as the ID#. Another dialog box appears asking if you wish to print a product label at this time. If you click Yes, it will show you the label on the screen and print it. You may choose to print it later from the Product file or the Label file.

If you accidentally click the Convert/Update button again you will receive this message:
"This is a reference only work order and cannot be converted or updated!" Click OK. You will notice that the Post to Invoice side bar button now says Reference Only.

9. Go to Products file.

10. Click Find.

11. Enter the Item/UPC number or the Desc/Title information of the piece you were just working on. Click Perform Find.
You will notice that now this product has the word "framed" in front of whatever category you assigned it in the Category field. If it was a L/E, then FrameReady will update the original record to a "framed" piece. If it was an open edition stock piece (any record that does not have a value in the Edition # field under the brown Artwork tab), then a new record will be created with a new Item number and the inventory of the original record will be reduced by one in the yellow In field under the blue Inventory tab. If this is a one-of-a-kind original, there will be now two records for this piece. You may choose to delete the unframed original record.