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Selecting Your Paperflow

The customer arrives and together you select the framing materials. The order is placed on your FrameReady program and now you need the paperwork. You have several choices!

The Printed Work Order

This document is for your back room only but may be signed by the customer. It shows the details required to put the framed piece together. In addition to the usual information (work order number, due date, dollar amount of the art and framing, client name, dimensions, etc.) it also shows orientation, special notes and the bar code.You can print as many as you need for your frame shop. As the order is completed, items can be checked off or notes written on the page.
Once the order is finished, use FrameReady to mark the work order as ‘completed’ and remove the required footage from inventory. The paper copy can be placed sequentially into a binder for your archives (highest number on top) or recycled.

The Work Order Summary

This customer document displays up to 4 orders on one page for economical use of paper. It identifies the order number, customer name, when each item is due to be picked up and the total cost of the order. It also identifies
the components of each work order, e.g. frame, mat, glass, hardware, etc. without revealing the cost of each item. This document is not recommended for comparison shoppers, use the “Blind Estimate” or “Proposal” form for quotations.

The Art ID Tag

For shop use there is a tag which can be attached to each piece of art brought in. This is great for keeping track of similar pictures e.g. graduation photos, etc.

The Blind Estimate

Don’t give away all your efforts to create a custom frame order. Print a blind estimate. It gives your store name and info, their name, the title of the piece and the total amount. No details are given. If the customer is concerned that they won’t be able to remember which samples they selected and asks for a detailed copy, you can reassure them that your FrameReady program will store the information for them until they return with the ‘go ahead’ on the order. The order can be found and activated at any time!

The Proposal

By using the Job # field, any number of work orders can be batched together for a proposal regardless of date, company or customer. Same day customer orders are batched together automatically.

The Invoice

FrameReady offers two different layouts for invoices. Both designs show basic information as well as date due, discount given, regular price, and price (after discount). One is a basic invoice, the other is a two part form. The top portion is given to the customer. The lower portion is separated and placed in the cash drawer with the money received. The Post to Invoice side bar on the Work Order file will automatically find all orders for the same customer on the same day and put them on one invoice. Other items can then be added to the invoice by using the search button or simply type in the product number and the quantity purchased.

The Statements

With the click of a button, FrameReady finds all statements over 30 days past due and automatically prints them out. Statements show date, invoice #, total due, all payments previously made and remainder owed. The lower portion of the form has an area for a disclaimer to be entered. Customer address will show in the window of a No. 10 envelope when statements are folded in thirds.

The End of Day

At the end of the business day, when you are ready to transfer your totals to your accounting program, this report gives you all the information at a quick glance. The supporting documentation is listed.

Payment / Deposit Report

Make your bank deposits at any time. FrameReady tracks when your last deposit was made and calculates all subsequent entries. Payments are sorted by tender and totalled for you, so filling out your deposit slip is easy. During high volume sales, you can make more than one deposit per day!

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