Knowledgebase

1. Item Number is generated automatically by FrameReady when a new record is created. Numbers are sequential and are 6 digits in length. If the product (art, paint supplies, giftware, etc.) already has a product number, you can write over the number in the item field.

2. Bar codes are available for some retail products and can be entered into this field. If the product does not have a bar code associated with it, FrameReady will use the Item # as the bar code.

3. Title or Description can be either the title of the artwork or the description of the product (e.g. Vase, Blue

4. Category is a mandatory field. Select an existing category from the pop-up menu or use the New Category side bar button to enter a new one to apply to a new or existing record.

Note: The categories you create will be used on your sales reports. Give some thought prior to creating them to prevent excess or overlap (e.g. Art Supplies, or Paint and Brushes; etc.).

5. Tax1 Exempt and Tax2 Exempt box is used to indicate that this tax will not be applied to this item when it is entered onto a work order or invoice. The name of the tax field is entered in the Main Menu > Set Up Data.

6. Number of Records identifies the number of records in the group you are currently viewing and the total number of records in the Products file.

7. Yes box when marked indicates that an image of the artwork is being stored. This box is automatically marked when the Import Image button is clicked on the Image tab.

8. Web List is a pop-up menu used to identify whether the item has been posted to your web site. The list can be modified using ... Edit. You may perform a search using this field.

9. New Item button is used to create a new record for any item. When you click on New Item, it will present a new Product screen with the next sequential number entered in the Item # field. Category is a mandatory field.

10. The Marked box can be used to identify any group of records which can be found later. E.g. mark all items selected for a bridal registry, storage, or to print a list.

11. Consignment is used to identify artwork brought in by a local artist which is held on consignment. When creating reports, this field is used to differentiate consignment sales from regular sales and consignment inventory from regular inventory.

12. On Order box will be marked automatically when an item has been added to a purchase order. The box will be unmarked automatically when the Accept button is clicked on the purchase order. (The amount ordered will be added to the IN field).

13. Duplicate Record button creates an identical product with a new Item #.

14. Multi site version only - The Site field shows the location which created the record.